Workforce Overview
Current staffing mix by department
HR Alerts
Items requiring attention
Recent HR Activity
Latest submissions saved in this browser
Employee Directory & Personnel Files
Central staff master records and employment information
| ID | Name | Role | Department | Contract | Status |
|---|---|---|---|---|---|
| IMS-001 | Sample Teacher | Primary Teacher | Teaching | Full Time | Active |
| IMS-002 | Sample Administrator | HR Officer | Administration | Full Time | Active |
| IMS-003 | Sample Assistant | Classroom Assistant | Early Years | Full Time | Probation |
Recruitment & Selection
From vacancy request to final offer and reference checks
Vacancy Requisition
Request approval to recruit a new or replacement role.
Candidate Application
Capture applicant details, experience and credentials.
Shortlisting Record
Document selection criteria and candidate scoring.
Interview Evaluation
Structured panel interview scoring and recommendation.
Reference Check
Record previous-employer verification and safeguarding questions.
Offer Approval
Confirm position, salary, start date and required approvals.
Onboarding & Probation
Complete mandatory joining, induction and probation steps
New Hire Data Form
Personal details, emergency contact, banking and work information.
Document Checklist
ID, education, references, work permit, medical and certificates.
Induction Checklist
Policies, safeguarding, systems, campus, curriculum and role orientation.
Asset Issue Form
Laptop, keys, ID card, devices and other school property.
Probation Review
30/60/90-day review, strengths, concerns and confirmation decision.
Policy Acknowledgement
Staff confirmation of handbook, conduct and safeguarding policies.
Attendance & Time Management
Manage schedules, lateness, absence and overtime
Leave Management
Request, approve and document employee leave
Payroll & Compensation Inputs
HR preparation and approval records; payroll processing can remain with Finance
Salary Change
Increment, adjustment, promotion or correction approval.
Allowance / Benefit
Housing, transport, duty or other approved allowance.
Deduction Instruction
Authorized payroll deduction with reason and period.
Bank Detail Change
Securely update payment account information.
Monthly Payroll Checklist
Joiners, leavers, leave, overtime, deductions and changes.
Salary Certificate Request
Request employment/salary confirmation letter.
Performance Management
Goal setting, classroom performance, review cycles and support plans
Annual Objectives
Set role goals, KPIs and professional priorities.
Performance Appraisal
Structured annual/term review for all employees.
Classroom Observation
Teaching practice, learning environment and feedback.
Performance Improvement Plan
Expectations, support, milestones and review dates.
Promotion Recommendation
Evidence-based role progression request.
Recognition Nomination
Nominate staff for achievement or contribution.
Learning, Training & Professional Development
Plan and record staff development including Montessori and curriculum training
Employee Relations, Safeguarding & Wellbeing
Confidential case management and staff support records
Grievance
Employee concern, investigation steps and outcome.
Disciplinary Record
Incident, allegation, meeting, decision and appeal.
Workplace Incident
Health, safety, accident or near-miss reporting.
Safeguarding Staff Concern
Restricted HR/safeguarding referral record.
Wellbeing Support
Confidential request for workplace support or adjustment.
Conflict Resolution
Mediation request and agreed action plan.
HR Documents & Forms Library
Core forms required across the full employee lifecycle
Offboarding & Separation
Resignation, clearance, final records and exit learning
Resignation Receipt
Record employee notice and proposed final date.
Separation Approval
HR approval for contract end, termination or non-renewal.
Clearance Checklist
Assets, finance, library, IT, keys, documents and access.
Exit Interview
Capture reasons for leaving and improvement insights.
Final Pay Instruction
Final salary, leave balance, deductions and gratuity inputs.
Employment Letter Request
Service/experience certificate preparation request.
HR Reports & Analytics
Operational and strategic workforce reporting
Headcount
By department, grade, role, nationality, contract and gender.
Turnover
Joiners, leavers, turnover rate and reasons for leaving.
Absence & Leave
Absence rate, leave utilization and attendance trends.
Recruitment
Vacancies, pipeline, time-to-fill and source effectiveness.
Performance
Review completion, ratings and improvement plans.
Training
Training hours, costs, certifications and completion.
System Settings
Recommended configuration before deployment